Bid Coordinator

Keep Projects Moving—Be the Force Behind Winning Bids

As a Bid Coordinator, you will support estimating, operations, and business development efforts by managing bid tracking, client communication, and project coordination. You’ll ensure proposals move forward efficiently while maintaining strong relationships with clients and internal teams.

This role plays a strategic part in keeping project pipelines active and competitive, directly impacting business growth and client retention. It offers a long-term global career with Emapta, designed for professionals who thrive in fast-paced environments and value organization, communication, and impact.

Job Overview

Employment type: Indefinite term type contract
Shift: Day Shift CO time: 10:00 AM - 07:00 PM | Consecutive Off
Work setup: Work From Home/Remote, Colombia

Exciting Perks Await!

• 5 days work week
• Work from home arrangement
• 20 vacation days in total
• Prepaid medicine
• Fully-customized Emapta laptop and peripherals
• Indefinite term type contract
• Direct exposure to our clients
• Career growth opportunities
• Diverse and supportive work environment
• Prime Office Locations - Bogotá and Medellin
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)

The Qualifications We Seek

• 1–3 years of experience in bid coordination, administrative support, or a related role; Bachelor’s degree preferred
• Strong proficiency in Microsoft Excel and data entry, with high accuracy in managing information
• Excellent written and verbal communication skills

Communication & Client Management

• Excellent written and verbal communication skills
• Strong customer service and relationship management abilities
• Ability to maintain consistent communication with clients and internal stakeholders

Organizational & Administrative Skills

• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience supporting bid tracking, proposal coordination, and reporting processes

Systems & Tools

• Familiarity with CRM systems and proposal/bid tracking tools (e.g., Excel, Pipedrive or similar)
• Experience with administrative coordination, data management, and database maintenance

Industry & Process Knowledge

• Experience in construction, flooring, tile, or related industry is an advantage
• Understanding of bid management, pricing requests, and project coordination workflows

Professional Competencies

• Self-motivated with the ability to work independently and as part of a team
• Strong accountability, accuracy, and attention to detail
• Adaptability and flexibility in a dynamic work environment

Your Daily Tasks
Bid Coordination, Tracking/Reporting, & Client Engagement

• Conduct daily outreach to follow up on submitted bids and maintain client engagement
• Track, manage, and report on project proposals and bid statuses
• Support account executives by maintaining consistent communication with clients and our team

CRM & Business Development Support

• Develop, manage, and maintain the company’s CRM database (clients, prospects, project history) in Excel and Pipedrive
• Assist in identifying opportunities for client re-engagement and relationship growth
• Help coordinate marketing efforts including email campaigns, PR initiatives, and social media content

Project & Operations Support

• Assist by acting as a liaison between clients, vendors, installers, and internal teams as needed
• Assist with pricing requests and preparation/submission of project proposals
• Support project coordination efforts alongside the operations team
• Submit and track project change orders

Administrative & Office Support

• Provide administrative support as directed by the VP of Operations
• Coordinate daily communication across internal departments and external partners
• Perform general office duties and ensure smooth day-to-day operations

Supporting Projects That Shape Real-World Spaces

Our client is a trusted name in the construction and flooring industry, delivering high-quality solutions across residential and commercial projects. Known for their commitment to craftsmanship, reliability, and client satisfaction, they play a key role in bringing large-scale projects to life. Joining their team means contributing to projects that go beyond plans—helping create spaces where people live, work, and connect, while building a career grounded in stability and growth.

Welcome to Emapta Colombia!

At Emapta, you're not just joining an industry-leading outsourcing provider; you're becoming part of a community that celebrates the rich cultural tapestry of Colombia. Our track record of success and diverse international clientele across various industries provide a solid foundation for your career. With over 1,000 global partners preferring to open remote jobs in the country, our vision is to help you and thousands more Colombians reach your full potential and dreams without the need to leave the country and work abroad.

Join forces with passionate professionals who share the desire to make a meaningful impact through premium global opportunities, all at your fingertips. Emapta isn't just a company; it's a community that values the balance between work and life. Start a truly exciting journey with us and discover how your talent can flourish in a setting that celebrates the spirit of Latin America.

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